Procurement system assessment
A diagnosis of the legal framework, institutions, processes and systems, so the reform starts where it matters most.
03 · e-Procurement
Public e-procurement, end to end.
From procurement reform to a platform every officer trusts: one partner, the whole programme.
Procurement digitalized from the first purchase request to the last payment, with every step traceable and auditable. We start with the rules and the people, then deploy ProcessPlayer, our own platform.
ProcessPlayer · 50+ public organizations · in production since 2016
The approach
Why reform comes first.
A platform only digitalizes the process you already have.
Most e-procurement programmes start by buying software. The law, the procedures and the people are left for later, so the system automates paper habits and officers work around it.
Arxia runs it the other way round: reform the rules and the process, prepare the people who will run it, then deploy the platform. One programme, so nothing falls between contracts.
01 · Consultancy
Reform
Fix the rules and the process before a line of code is written.
Track 1 of 3
e-Procurement strategy and roadmap
A national or institutional strategy, phased and costed, that procurement authorities can carry out step by step.
Regulatory and standards alignment
Rules, procedures and data standards aligned with international good practice, so the platform has firm ground to stand on.
Procurement process redesign
Processes mapped and simplified from purchase request to payment, before anything is configured in a system.
02 · Capacity building
People
Prepare the people who will run the system, before it goes live.
Track 2 of 3
Training for procurement officers
Practical training on the new procedures and the platform, built around the officers' everyday procurement files.
Local trainers and institutional capacity
Local trainers and teams prepared to carry the knowledge forward, so capacity keeps growing after handover.
Supplier engagement
Outreach and guidance that bring suppliers, small businesses included, into electronic procedures.
Change management and support
Leadership engagement and day-to-day support that turn a new system into a new way of working.
03 · ProcessPlayer
Platform
Every step digital, every document justified, every value traceable.
Track 3 of 3
Digital purchase requests
Needs raised, justified and approved online, with electronic signatures instead of paper files.
Procurement plan and budget tracking
Quantities and values tracked against the annual procurement plan and budget commitments, in real time.
Contracts, orders and suppliers
Contracts, framework agreements and supplier orders followed through to the last payment.
Audit-ready reporting
Reports for managers and auditors at every level, with every document justified and on record.
In production
ProcessPlayer in use.
Built and proven in Romania, where city halls, universities, hospitals, airports and cultural institutions run their procurement on it. It can be set up in any country, configured to its procurement law and procedures.
- Public organizations
- 50+
- Purchase requests
- 30,000+
- Procurement plan lines
- 17,000+
- Supplier orders
- 8,000+
Source: ProcessPlayer production data, October 2026
What our clients say · Translated from Romanian
“With ProcessPlayer, there has not been a single document, payment or payment order without its justification and supporting documents behind it.”
Sabion BotaAdministrative Director, Universitatea de Medicină, Farmacie, Științe și Tehnologie din Târgu Mureș “ProcessPlayer simplifies the procurement process and makes it fully traceable, from purchase requests to contracts. We warmly recommend it!”
Ramona BaluProcurement Department, Aeroportul Internațional Sibiu “All the information in one place: documents, procurement plan, orders, contracts. In short, maximum efficiency!”
Denisa NicoarăAdministrative Director, Spitalul Clinic de Psihiatrie „Dr. Gheorghe Preda”, Sibiu
Some of our clients
Visit processplayer.eu (opens in a new tab)
How we engage
One programme, or the track you need.
Engage Arxia from diagnosis to handover, or bring us in where you need depth: a reform, a training programme or a platform rollout.
Assess
A diagnosis of the system as it stands: what the law allows, what the process does, what comes first.
Tracks:
- 01
Reform
Strategy, rules and redesigned processes, agreed before anything is configured.
Tracks:
- 01
- 02
Deploy
Officers trained, suppliers on board and ProcessPlayer live, institution by institution.
Tracks:
- 02
- 03
Sustain
Local trainers, support and platform evolution, so the institution runs it.
Tracks:
- 02
- 03
Who we work with
- Procurement regulators and authorities
- Central and local government
- Universities and hospitals
- Airports and state-owned enterprises
- Development-partner programmes
Delivery
Set up in any country and configured to its procurement law and procedures. SaaS or on-premise.
Track Record
Featured cases
Projects where this work has already shipped.
Keep exploring
Related domains
04
e-Invoicing
Electronic invoicing, transaction reporting and tax-compliance systems, including cross-border standards.
Explore e-Invoicing01
Full-stack interoperability
Governance, standards, policy and the data-exchange platform itself. The technical layer is the easy part; we cover the rest too.
Explore Full-stack interoperability02
Data governance
The rules that decide who may use which data, and on what basis: governance frameworks, consent regimes, data protection, semantic models and maturity assessments.
Explore Data governanceGet Started
Ready to discuss e-Procurement?
Send us the specifics. We'll come back with what the work involves, who would do it, and what it would take.